10 Quick Tips For Cleaning Up Sales Insights in Marketo

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Published on: November 5, 2019 Updated on: March 21, 2024 views Icon 363 Views

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Sakshi Arora
Sakshi Arora LinkedIn

Assistant Manager- Content Marketing

Sakshi Arora is a seasoned content writer and marketer specializing in B2B topics such as marketing automation and website development. Leveraging her journalism background, she infuses her work with clarity and creativity, captivating audiences. Beyond her professional pursuits, Sakshi finds joy in writing about personal emotions, showcasing her introspective side and adding a unique touch to her portfolio.

Article Reviewed By: Rahul Saini LinkedIn

Table of Contents

Accurate and actionable data is the lifeblood of your sales and marketing efforts. Marketo, a powerful marketing automation platform, offers Sales Insight, a feature designed to bridge the gap between marketing and sales teams by providing valuable data and analytics.

However, like any other tool, Sales Insight can become cluttered and less effective over time if not properly managed.

This is where the importance of cleaning up your Sales Insight in Marketo becomes evident. By regularly maintaining and organizing your data, you can ensure that your sales team receives accurate, relevant, and timely information, ultimately boosting their productivity and improving the overall performance of your marketing campaigns.

In this blog post, we will delve into the reasons why cleaning up Sales Insight in Marketo is essential and provide you with practical tips and strategies to keep your data in pristine condition.

Why Cleaning Up Sales Insight in Marketo is Crucial

Cleaning up Sales Insight in Marketo is crucial for several important reasons that directly impact the effectiveness and efficiency of your marketing and sales efforts. Let's explore these reasons in detail:

  • Data Accuracy: Inaccurate data can lead to missed opportunities and wasted resources. By cleaning up Sales Insight, you can eliminate duplicate, incomplete, or outdated records, ensuring that your sales team works with reliable information.
  • Improved Efficiency: A cluttered Sales Insight can overwhelm your sales team with irrelevant leads and activities. Cleaning up the data streamlines the process, allowing your team to focus on high-potential leads and activities that matter most.
  • Enhanced Lead Segmentation: Effective lead segmentation is vital for delivering personalized and relevant content to your prospects. A clean Sales Insight database enables you to segment your leads accurately, leading to more effective marketing campaigns.
  • Better Reporting and Analytics: Clean data leads to accurate reporting and insights. When your sales team and marketing team are working with clean data, you can trust the metrics and reports generated from Marketo to make informed decisions.
  • Regulatory Compliance: Data privacy regulations like GDPR and CCPA require businesses to manage customer data responsibly. Cleaning up Sales Insight helps you maintain compliance by ensuring that you only store the data that is necessary and consented.

Tips for Cleaning Up Sales Insight Data in Marketo

Now that we understand why cleaning up Sales Insight in Marketo is essential, let's dive into the actionable steps to achieve this:

1. Conduct Regular Audits

Start by scheduling regular audits of your Sales Insight database. This can be done monthly, quarterly, or annually, depending on the size and activity of your database. During the audit, identify and address issues like duplicate records, incomplete contact information, and outdated leads.

2. Define Data Standards

Establish clear data standards and guidelines for your team. This includes naming conventions, data entry protocols, and required fields for lead records. Ensure that everyone who interacts with Marketo understands and follows these standards to maintain data consistency.

3. Segment Your Data

Segmentation is a powerful tool for personalizing your marketing efforts. Create specific segments based on criteria such as lead source, behavior, and demographic data. This not only helps in delivering tailored content but also makes it easier to clean and manage smaller data sets.

4. Use Automation Rules

Leverage Marketo's automation rules to automate certain cleaning tasks. For example, set up rules to flag and merge duplicate records, remove leads with low engagement over time, or automatically update contact information when changes occur.

5. Implement Data Validation

Integrate data validation tools or services into your Marketo setup to ensure that new data coming in meets your defined standards. Validation can catch errors before they enter your database, maintaining data quality from the start.

6. Archive or Delete Inactive Leads

Not all leads are equally valuable, and holding onto inactive leads can clutter your database. Consider archiving or deleting leads that haven't engaged with your content for an extended period. Be sure to follow data retention policies and regulations when doing so.

7. Train Your Team

Invest in training and education for your marketing and sales teams on best practices for data entry and management within Marketo. Encourage a culture of data responsibility, where everyone understands the impact of clean data on the business's success.

8. Monitor Data Sources

Regularly review the sources of data entering Marketo. Ensure that data from external sources is reliable and clean before integrating it into your database. Implement data cleansing processes for imported data as needed.

9. Document Your Processes

Document your data cleaning processes and make them easily accessible to your team. Having clear documentation ensures consistency in data management practices, even as team members come and go.

10. Seek Professional Help

If your Marketo database is extensive and complex, consider enlisting the help of data professionals or consultants who specialize in marketing automation and data management. They can provide expertise and tools to streamline the cleaning process.


Cleaning up Sales Insight in Marketo is not just a routine maintenance task; it's a strategic necessity for modern marketing success. By maintaining accurate and organized data, you empower your sales and marketing teams to make informed decisions, personalize outreach, and drive better results.

Regular audits, defined data standards, segmentation, and the use of automation tools are key steps to ensure your Sales Insight remains a valuable asset to your organization. Commit to the process, train your team, and embrace data cleanliness as an integral part of your marketing strategy. In doing so, you'll unlock the full potential of Marketo and drive greater success in your marketing and sales endeavors.

Need an Extra Set of Hands in Cleaning Your Marketo Database? Let’s Talk!

Should you need any assistance with cleaning your Marketo database, our marketing experts will be happy to help. Just drop us a line at info@growthnatives.com, and we’ll take it from there!

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